PR Assistant

About Grow the Social:
We are a leading Branding, PR & Talent Management Agency based in Los Angeles and New York City. Our agency specializes in strategic brand partnerships, product collaborations, event appearances, social media strategy, and business management for a diverse range of clients.

Job Summary:

The PR Operations Assistant plays a pivotal role in supporting the Head of Operations (HoO) by managing daily tasks, streamlining workflows, and ensuring the timely execution of deliverables. This position involves client account coordination, strategic pitching, bookings, brand partnerships, lead generation, and administrative support. As a growing agency, the scope of work may evolve, requiring a proactive and adaptable approach to shifting priorities.

Key Responsibilities:

• Client Account Management - Oversee client account trackers, ensure deliverables are met, and proactively identify any potential delays or risks. Help HoO to follow up on tasks and maintain communication with clients and internal teams to ensure smooth operations.
• Pitching and Talent Deal Structuring - Create tailored pitches, negotiate partnership terms, and structure talent deals that align with client goals. Ensure that all terms are clear, documented, and shared with relevant stakeholders.
• Lead Generation/Outsourcing - Research and identify potential leads across Instagram and other platforms, including influencers, founders, leaders, brands, and podcast shows. Document contact details and provide regular updates on lead generation progress.
• Podcast, Speaking and Event Coordination - Help in evaluating and coordinating podcasts, speaking, and event opportunities. Manage logistics such as scheduling and asset preparation, while keeping clients informed throughout the process.
• Brand Partnership Coordination - Proactively engage with outsourced brands and potential brand partners, developing tailored proposals that align with client objectives. Oversee and coordinate all aspects of partnership opportunities, ensuring seamless communication and fostering strong collaboration at every stage of the process
• Client Meeting Support - Attend client meetings, take detailed notes, and share actionable meeting recaps with stakeholders.
• Administrative Support - Assist with daily operations, manage schedules, and ensure timely completion of tasks to streamline workflows.
• Research and Market Analysis - Conduct market research to identify trends, opportunities, and industry insights for clients and partnerships.
• Communication and Reporting - Help maintain clear communication with clients and internal teams, providing regular reports and updates on progress and deliverables.
   

Skills:

• Experience in PR, account management, or a related field, preferably within an agency.
• Excellent written and verbal skills for crafting pitches, proposals, and client updates.
• Familiarity with platforms like Instagram or related platform for lead generation and brand outreach.
• Strong ability to pitch ideas and negotiate beneficial partnerships for talent and clients.
• Proven experience in planning and managing events, from logistics to execution.
• Ability to build and maintain strong relationships with clients and industry partners.
• Exceptional time management and multitasking abilities, with a keen attention to detail.
• Ability to contribute innovative ideas for pitches, proposals, and events.
• Proactive in identifying challenges and developing effective solutions.
• Highly organized with high-level organizational skills
• Able to work with minimal supervision
• Detail-oriented with strong attention to accuracy
   

Requirements:

• Ability to work during graveyard shift, California Time PST/PDT
• Reliable backup internet and power supply/generator (not required but preferred)
• Proficient in Google Apps (Gsheets,Gdocs,Gdrive,Email, Gcal etc)
• Familiarity with ClickUp, Canva, Calendly, or similar platforms is a plus
• Familiarity with Social Media Management is a plus
   

Additional Information:

This position offers an excellent opportunity to work closely with our dynamic team and gain valuable experience in the branding and PR industry. The ideal candidate will be detail-oriented, reliable, and able to thrive in a fast-paced environment.