Execution & Operations VA

WHO WE ARE

We’re a fast-growing career strategy company helping high-performing professionals land better roles with guaranteed results. We're building something elite—and we’re looking for a detail-obsessed, execution-driven virtual assistant to help us run the machine behind the scenes.

WHO YOU ARE

You’re not just looking for a freelance gig. You want to grow with the company. You want to be irreplaceable. And you’re willing to prove yourself in the first 90 days to earn it.

You take vague instructions and turn them into results. You build systems where none exist. You’re proactive. You learn fast. And you don’t need to be told twice. 

You’re not the type to wait around for instructions. You see what needs to be done—and you do it.  

You’re organized, relentless, tech-savvy, and love being the glue that holds everything together. You're always two steps ahead. You care about the outcome. You move fast and fix things. You’re here to make life easier—for the CEO, the team, and the clients.

You’re also: 

• Resourceful and relentless 
• Comfortable juggling tools, tasks, and timelines 
• Hungry for long-term growth and impact 
• Not afraid to make decisions or take initiative
• The kind of person who gets things done—even when there’s “nothing to do” 

Sound like you? If so, keep reading.

RESPONSIBILITIES 

You’ll wear multiple hats, but your core focus is executing and managing operations.

Execution & Admin Ops

• Own Slack/GHL/email inboxes and keep comms running smooth
• Send contracts, onboard clients, manage access to platforms (GHL, Slack, email, etc.)
• Follow up on failed payments, send new links, and track down issues
• Post social content across IG, FB, TikTok, YouTube
• Edit basic videos in CapCut for short-form posting
• Use ChatGPT to write, summarize, edit, or organize info fast
• Build and organize internal docs, SOPs, and team task systems

Team Management

• Hire and interview new VAs (we’ll give you the systems—just execute)
• Train, onboard, and track performance of all VAs and support contractors
• Set clear expectations and follow up with accountability
• Be the daily point of contact for junior team members
• Spot gaps in capacity, structure, or delivery—and fix them

Proactive Ownership

• Manage your own workload without handholding
• Keep track of what’s pending, what’s broken, and what’s coming
• Fill in the blanks—if there’s nothing assigned, you know what needs to get done
• Think like an operator and act like a leader (even if you don’t have the title yet)

REQUIRED TOOLS + TECH COMFORT

You must already know, or be a fast learner in:

• GoHighLevel (GHL)
• Slack
• Canva
• CapCut
• Google Drive + Docs/Sheets
• Facebook, Instagram, TikTok, YouTube Shorts (posting + engagement)
• ChatGPT for admin, writing, and organizing
• Bonus: ClickUp, Notion, or similar task tools

YOU'LL THRIVE HERE IF…

• You’ve actually managed other people and know how to get results through others
• You love to lead with clarity, and follow up with accountability
• You naturally organize things that are messy
• You don’t need constant tasks handed to you—you hunt for them
• You think ahead, ask smart questions, and protect your leader’s time
• You genuinely enjoy being the “go-to” operator in a business

REQUIREMENTS (NON-NEGOTIABLE)

• 3-4 years as a VA in an online company supporting the CEO 
• 1–2+ years managing remote contractors or team members
• Strong written and spoken English
• EST overlap for at least 4 hours/day
• Reliable internet and computer setup
• Long-term availability with room to grow into full-time role

STARTING STRUCTURE

• 90-day trial: Part-time (20–30 hrs/week)
• If you’re a fit: Expand into full-time + operations manager
• Pay raises and leadership opportunities based on results

TO APPLY (READ CAREFULLY)

Send the following:

1. A 2–3 minute Loom video introducing yourself. In the video, answer:
   • What’s one team you’ve managed—and what made you a good leader?
   • What would you do if you had no assigned tasks for 3 hours?
   • Share one example of a system or SOP you created to solve a recurring problem.
2. Your resume or work history
3. Your hourly rate and weekly availability
4. Your favorite tool for staying organized (and why)