Executive Assistant

We seek a highly skilled and motivated Executive Assistant to provide exceptional administrative support to our CEO. The ideal candidate will have a proactive and self-motivated approach, strong attention to detail, exceptional time management skills, and excellent written and verbal communication abilities. Responsibilities: • Provide administrative assistance such as writing, editing, and preparing communications on the executive’s behalf. • Organize meetings and events, including scheduling, preparing materials, and coordinating logistics. • Take notes during meetings and debrief with the CEO, keeping track of deliverables and deadlines. • Develop and maintain relationships with stakeholders by attending meetings and events on behalf of the CEO. • Act as the primary point of contact between the CEO and external parties. • Prioritize relationship-building with all stakeholders, including strategic gift-giving. • Manage the CEO's calendar, schedule daily activities appropriately, and prioritize sensitive matters. • Coordinate all incoming requests for the executive's attention. • Participate in regular executive team meetings and attend industry events and tradeshows as needed. • Seek and assess opportunities for events and meetings with third parties. • Assist with other projects, ad-hoc tasks, and special requests from the CEO. • Manage special projects assigned by the CEO. • Track projects and deliverables throughout the company’s departments and with third parties working with the CEO. • Ensure the CEO understands the status quo throughout the company’s departments, special projects, and all relationships. • Manage email and phone communication for both the CEO and yourself. • Manage tasks and priorities for both the CEO and yourself. • Be available for important meetings and events that require the CEO’s attention, helping to prepare, manage relationships during the event, and debrief afterward. • Schedule and track priorities/tasks daily using tools such as Notion, Salesforce, or similar software. • Lead complex and new projects, connecting internally with the CEO and third parties to find solutions. • Lead design and technical projects with the CEO’s goals for adoption, considering our vision for Design, Copy, and User Experience. • Check in about deliverables and ensure we are on track for deadlines and expectations. • Approach relationships, projects, and work with incredible attention to detail and importance. • Ensure that we always act personable, kind, and professional and go the extra mile to ensure that details are not overlooked. Qualifications and Skills: • Bachelor’s degree or equivalent experience preferred • 5+ years of professional experience working as an administrative assistant • Proven time management and organizational skills • Excellent verbal and written communication skills • Proven ability to coordinate multiple tasks and projects with strict deadlines • Resourcefulness and ability to take the initiative and work independently • Keen problem-solving and decision-making abilities • Strong attention to detail and sharp memory • Ability to ask great questions • Ability to remain calm and confident in difficult or exciting situations • Strong interpersonal and communication skills • Proficiency in Microsoft Office and Google Suite applications • Willingness to learn a project management software or system and other administrative tools like Asana, BaseCamp, etc. • Willingness to learn a customer relationship management (CRM) tool like Salesforce We offer a full-time, PST-hours remote job, 40-hour workweek Mon-Fri, with excellent prospects for long-term growth for an ambitious international Executive Assistant. We can offer HMO and other benefits to Philippine candidates.