Real Estate Transactions Coordinator

IMMEDIATE HIRING! START ASAP! Work Remotely? Yes We are looking for 1 Full-Time Transactions Coordinator to work in a fast-paced Canadian Real Estate Company. Responsibilities: - Primary Support to Buying and Listing Agents - Client Management tasks, including making phone calls, answering and responding to emails and other follow-up activities. - Handle calls from new clients and follow-up on client contact; answer general questions, schedule appointments for realtors/brokers, schedule showings on behalf of brokers, and provide follow-up feedback for showings. - Call clients who did not show up for appointments to reschedule. - Create CMAs as needed. - Coordinate all public open houses and broker open houses. - Act as a Transactions Coordinator for both buying and selling transactions. File and send contracts electronically and obtain all necessary signatures on documentation instructed by the broker team. - Obtain all necessary signatures on listing agreements, disclosures, and other essential documentation. - Schedule 30-Day, 90-Day & 120-Day client customer service follow-up calls to assist with any home improvement provider recommendations and to ask for referrals. - Regularly obtain client testimonials for websites, social media, and other marketing materials. - Coordinate the preparation of all listing and open house flyers, graphics, signage and all other marketing materials. - Office support, including database entry and file maintenance, labels for folders, and help maintain organized files to maintain file compliance. - Oversee all aspects of sellers' transactions Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers' disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc. Requirements: - Proven experience as a real estate administrative assistant, or other similar position - Proficiency in AuthentiSign, Docusign, or other similar platforms - Provide proactive weekly feedback to sellers regarding all showings and marketing activities. - Submit all necessary documentation to the office broker for file compliance - Input all necessary information into the client database and transaction management systems. - Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration. - Experience in content creation, graphic design, and video editing - Willingness to learn with high motivation at work - Adept organizational and time management skills - Ability to adapt to change, and manage time in high-pressure situations - Ability to work with little to no supervision - Ability to work independently, or as a part of a team Work Hours and Schedule: Canada MST, depending on the client Work Duration: We will start part-time (4-6 hours) and eventually be converted to full-time (8 hours) Rate or Salary range: $6 CAD (negotiable depending on experience) Must have at least 10MBPS Internet Connection, a high-quality mic, and a relatively fast computer with a webcam.