Public Art Research and Proposal Coordinator (Part-Time, Remote)

About the Role

Hours: 15-20 hours per week; EST

We're seeking a highly organized, detail-oriented Research and Proposal Coordinator to support our business development efforts. This is a part-time, fully remote position (15-20 hours/week) focused on opportunity research and proposal assembly. Potential for increased hours and expanded responsibilities as the practice grows.

Key Responsibilities

Opportunity Research & Tracking (40-50% of time):

• Daily monitoring of public art RFQ platforms (Call for Entry, PublicArtist.org, CodaWorx, Submittable, etc.)
• Research government RFPs for creative placemaking and consulting services (OpenGov, InstantMarkets, SAM.gov, state/municipal portals)
• Research private sector real estate development projects in target markets (MA, NH, RI, CT, NY, NJ, MD, VA, DC, CA)
• Log opportunities in CRM with key details (deadline, budget, location, requirements)
• Provide initial qualification assessment based on established criteria

Proposal Assembly & Coordination (40-50% of time):

• Pull relevant content from template library (project descriptions, bios, past performance)
• Edit and prepare first draft of proposal content based on templates and past projects
• Format proposals according to RFQ/RFP specifications
• Ensure compliance with submission requirements (page limits, file formats, certifications)
• Coordinate document collection (portfolio samples, art image lists, insurance certificates, references, work samples)
• Prepare submission packages for final review

Administrative Support (10% of time):

• Maintain organized content library with current project images, descriptions, and credentials
• Track submissions, outcomes, and follow-up deadlines
• Generate monthly pipeline reports

Qualifications

• Experience with RFPs, grant applications, or procurement platforms
• Background in arts administration, real estate, or architecture
• Familiarity with proposal writing or document assembly
• Experience with CRM systems (HubSpot, Pipedrive, or similar)

Requirements

• Strong written English and good verbal communication skills for occasional video check-ins.
• Highly organized with ability to manage multiple deadlines
• Proficient with Google Workspace (Docs, Sheets, Drive)
• Comfortable learning new software platforms (CRM, project management tools)
• Ability to work independently with minimal supervision
• Reliable internet connection

What We Offer

• Flexible remote work arrangement with a part-time schedule.
• Contractor engagement with competitive compensation (salary shown in job posting).

• Health Maintenance Organization (HMO) benefits.