Executive Assistant

Executive Assistant Job Description

Be the backbone of a growing company. Support the founder. Lead the team. Keep everything (and everyone) on track.
Location: Remote
Job Type: Full-time (40 hours a week)
We’re looking for a sharp, reliable, and proactive Executive Assistant to work directly with the founder across two businesses:
Absolutech.co: a growing AI-powered marketing agency

RFG Elite Vacation Homes: a Dubai-based short-term rental company (5 units)


While we now have a full-time staff managing the day-to-day Airbnb operations, your role will be to support, guide, and hold the team accountable, help recruit and onboard new teaUpgrade to see actual infombers, and bring order and structure as we scale. You’ll also assist with client communication, lead our bookkeeping coordination, and act as a key operational arm to the founder.
Your Core Responsibilities
???? Team Operations & Support
Provide day-to-day support and accountability to our existing team (Airbnb and Marketing)


Organize and maintain SOPs, checklists, and internal workflows

Track KPIs and follow up with teaUpgrade to see actual infombers on tasks and performance

Be a source of structure, leadership, and communication for a fast-moving team

Offer administrative support to the founder as needed


Client & Communication Management
Handle client communication for the marketing agency (Absolutech) with clarity and professionalism

Support inbox management and client follow-ups

Ensure clients and prospects receive timely updates and support

 Bookkeeping & Finance Coordination
Act as the lead liaison with our accountants

Manage bookkeeping tasks: document collection, entry, review, and reconciliation

Monitor and follow up on payments, expenses, and financial organization


Recruiting & Team Growth
Assist in hiring new staff: write job descriptions, review candidates, schedule and conduct interviews

Help with onboarding and training of new teaUpgrade to see actual infombers

Coordinate performance reviews and ensure proper team alignment


We’re Looking For Someone Who Is:
A confident communicator with excellent written and spoken English

Organized, process-driven, and self-managed

Experienced in supporting leadership or operations in a fast-paced business

Familiar with bookkeeping and accounting workflows (financial reports, spreadsheets, etc.)

Comfortable recruiting, interviewing, and helping train new staff

Strong under pressure, calm in chaos, and solution-oriented

Highly professional, yet approachable and team-focused

Able to think strategically while executing quickly


Bonus Points For Experience With:
GSuite, Airtable, and project management tools (Asana, ClickUp, etc.)

GoHighLevel or other CRMs

SOP creation and team process development

Hospitality or short-term rental operations


Why Join Us?
100% remote, flexible schedule

Direct access to a founder who values excellence, growth, and independence

A small team where your impact is real, felt, and appreciated

Competitive pay and opportunities to grow as the company grows

How to Apply:

Please complete this form: https://forms.gle/QeP9uBbe8ZMXEYTEA