Executive Assistant

Job Overview: We are seeking a detail-oriented, self-motivated Virtual Assistant to support our founder and team of approximately 40 staff members with administrative tasks, donor outreach, and day-to-day operations. Reporting directly to the founder, the ideal candidate will be a quick learner, adaptable to various digital tools, and possess strong communication and organizational skills. Familiarity with Monday.com, Slack, and Google Drive is a plus, though training will be provided. This job salary will increase by double after 90 day probation. You will receive 13th pay, and 3 weeks vacation after one year. You will also have USD holidays off. 

Key Responsibilities:

• Manage and organize tasks on Monday.com, ensuring the team stays updated on project progress and deadlines
• Facilitate team communication through Slack, relaying messages and updates as necessary
• Maintain and organize files in Google Drive for easy access and retrieval
• Draft and send emails for internal communication, and partner relations
• Support scheduling, meeting coordination, and calendar management
• Assist with donor relations by preparing outreach materials, responsible for emails, tracking communications, and following up as needed
• Perform other administrative tasks as required, including data entry, document preparation, and research

Qualifications:

• Proven experience in an administrative or support role, preferably as a virtual assistant
• Ability to learn new software and digital tools quickly (training on Monday.com will be provided)
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Proficiency in Google Workspace (Docs, Sheets, Drive)
• Comfortable using Slack for team communication
• Experience with nonprofit work is a plus