Virtual Assistant / Office Manager (Full-Time, Remote)

Company: Concrete Solutions & Waterproofing
Location: Remote (must be available 8 AM – 4 PM EST, Monday–Friday)
Pay: $5/hour (Full-Time)

About Us

Concrete Solutions & Waterproofing is a fast-growing specialty contractor serving commercial, residential, and property management clients across Eastern Massachusetts. We handle concrete, masonry, and waterproofing projects with a strong reputation for reliability, quality, and transparency. We are looking for a dedicated Virtual Assistant / Office Manager to support our operations, marketing, and accounting functions.

What You’ll Do
Accounting & Finance

Manage QuickBooks (data entry, AR/AP, reconciliations).

Track and follow up on overdue accounts receivable.

Prepare job costing, cash flow reports, and financial summaries.

Assist with payroll coordination and timesheet management.

Maintain financial records and support CPA with year-end filings.

Marketing & Lead Generation

Manage and update Google Business Profile.

Oversee inbound leads and keep CRM (Monday.com) updated.

Run and monitor online advertising campaigns (Google LSA, Thumbtack, local listings).

Create basic marketing content (social media posts, project highlights).

Track competitors, market pricing, and industry opportunities.

Human Resources & Office Support

Assist with new hire onboarding, forms, and handbook updates.

Track employee certifications, safety training, and SOPs.

Maintain accurate employee records and timesheets.

Keep project files, contracts, and compliance documents organized in OneDrive.

Executive & Reporting

Prepare weekly dashboards, KPIs, and scorecards.

Support banking and insurance documentation needs.

Communicate professionally with clients, vendors, and property managers.

What We’re Looking For

Bachelor’s degree in Accounting (required).

Strong QuickBooks experience (AR/AP, reconciliations, reporting).

Prior experience in Marketing & Lead Generation.

Excellent written and spoken English.

Strong problem-solving skills and ability to work independently.

A winning mentality with a sense of urgency and ownership.

Eye for detail and commitment to continuous learning.

Comfortable using AI tools to streamline and improve workflows.

Must be available 8 AM – 4 PM EST, Monday–Friday.

Why Join Us?

Work with a fast-growing construction company in the U.S.

Full-time, stable, long-term position.

Training provided, but independence and initiative expected.

Growth-oriented role with opportunities to expand responsibilities.

How to Apply

If you meet the requirements and are excited to take ownership of this role, send us:

Your resume.

A short introduction about yourself, including your experience with QuickBooks and Marketing.

A brief note on why you would be a good fit for this role.

Important: Along with your resume and introduction, please submit a short audio recording (1–2 minutes) of yourself answering these questions:

Tell us about your background and experience.

Why do you want to work with Concrete Solutions?

How do you approach solving problems when you don’t know the answer?

You can record this using your phone, computer, or any free online tool (such as Vocaroo or SpeakPipe) and share the link with your application.